Board members present:  W. James Griswold, Chairman; Frank W. Reinhold, Jr. and John LaCourse

Others present: Robert Callioras, Henry Brackett, Laurel Cox, Conservation Commission; Roger Rice, Transfer Station Manager; Diane L. Guimond, Town Administrator and Kathy Hendry, Town Secretary.

1.   Chairman Griswold called the meeting to order at 6:30 p.m.

2.  Robert Callioras informed the Board that he had met with the D.E.S. and was hoping to hear from them soon regarding his wetlands permit.

3. Chairman Griswold informed the Board that he had rewritten the letter concerning Little River Park.

4.  Department Head Reports:

             Roger Rice, Transfer Station Manager informed the Board that the Coupon machine had been installed and was working out well. He and Police Chief, Chet Murch had discussed alarms for the Transfer Station and come to the conclusion that motion detectors should be installed. If alarms were activated, it would alarm Strafford County Dispatch. There is $ 2,800 left in his budget this year and he would like to go ahead with that. He also mentioned a video monitoring system, but it was decided that his computer is too old to handle that. He mentioned that he has no internet connection there. The Board recommended that we contact Comcast and find out why the Transfer Station wasn’t done at the same time as the rest of Lee. The Board approved purchase of the motion detectors for $850.

Laurel Cox, Land Protection Administrator: Submitted a Summary to the Board. She said that June will be a “closing month” and reported that we will be at over 20%.

Henry Brackett, School Committee member, requested suggestions from the Board for composing a Mission Statement for the School Advisory Committee. Chairman Griswold mentioned that he had received a letter from Joann Portalupe voicing her concern that the Lee Rep last year was “very confrontational…” Jim suggested that maybe a less aggressive approach would get better results. Selectman Reinhold said while he understands and appreciates Henry’s passion for this cause, that that style won’t achieve the desired goal, so perhaps we need to change the presentation. Chairman Griswold said that while Henry is remarkable at compiling all of the data necessary to make his case, maybe we should consider another spokesman to deliver it. We now have quarterly meeting with Joe Quimby of the School Board, so it might be possible to furnish him with a list of our concerns we’d like to cover and he could get answers back to us during the meeting.

            Diane Guimond, Town Administrator had the Board sign necessary documents to have funds taken from Trust Funds to pay bills.

            Diane had the Board sign forms for Officer Drake. She had the Board sign a policy for the Bulky Waste Coupon Machine. She mentioned that Town Secretary, Kathy Hendry and Roger Rice, Transfer Station manager had worked for a couple of weeks to design forms to track these sales and maintain an inventory of the coupons. This combined with the policy should ensure an accurate processing procedure.

Regarding the public meeting place cleaning policy, it was decided that a letter to all who will be using the facility requesting everyone’s cooperation in keeping it clean should suffice. Regarding a parking policy a letter could be drafted asking people to adhere to the signs.

            Diane had someone come in to look at the roof and it was determined that the roof  had been replaced 20 or more years ago. He said the entire roof needs to be replaced, but understands the money may not be available right now. He can patch it for $250 and come in each month to check it. The Board approved the repair and asked Diane to check  the encumbrances to see if the $15,000 to replace it is there.

6.   Correspondence:

7.   Manifests presented were reviewed and authorized for payment.  

8.  Approval of Minutes:   Selectman Reinhold made a motion to accept minutes from the May 14, 2008 Regular Session.  Chairman Griswold seconded. Chairman Griswold called for a discussion. There being none, Chairman Griswold called for a vote.  Motion passes.  Selectman Reinhold made a motion to accept minutes from the April 28, 2008 Regular and Non-Public Sessions.  Chairman Griswold seconded. Chairman Griswold called for a discussion. There being none, Chairman Griswold called for a vote.  Motion passes.  Selectman Reinhold made a motion to accept minutes from the May 1, 2008 Work Session (Public and Non-Public). Chairman Griswold seconded. Chairman Griswold called for a discussion. There being none, Chairman Griswold called for a vote.  Motion passes.

10.  There being no further business, meeting was adjourned at 8:30 PM

Minutes recorded by:

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Kathy Hendry, Town Secretary

Minutes accepted by:

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W. James Griswold., Chairman

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Frank W. Reinhold, Jr.

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John LaCourse

Lee Board of Selectmen