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MINUTES OF THE BOARD OF
SELECTMEN’S REGULAR SESSION JUNE 26, 2008 PAGE 1 Board members present: W. James Griswold, Chairman; Frank W. Reinhold, Jr. and John LaCourse Others present: Diane L. Guimond, Town Administrator and Kathy Hendry, Town Secretary. 1. Chairman Griswold called the meeting to
order at 3:30 p.m. Non-Public Session: Chairman Griswold made a motion to enter into Non-Public Session. Selectman Reinhold seconded. Chairman Griswold polled for a vote: Griswold-aye; LaCourse-aye; Reinhold-aye. Motion passes. The Board entered into Non-Public Session at 3:31 PM. The Board exited Non-Public Session at 5:45 PM and re-entered the Regular Session. 2. New Business: Re: Publication of the Town Report was discussed, including Statuary Requirements and Budgetary Requirements. The Board will review the Statuary Requirements of Commissions v. Committees. Due to the large expense it was suggested that most of this could be put onto our web site. Penny Stetson is compiling the Town Report again this year. She will train the new IT person to do it next year. The Board voted to give Penny a bonus the same amount as last year for this work. Re: We need to compile a Flow Chart with the help of Department Heads and the Town Administrator, outlining authority and administration. 3. Old Business: Town Administrator RE: Budget Review Approximately $80,000 will go back into the General Fund from Administration, Finance and Legal. We will encumber $5,500 from “new equipment” for “U” shaped table, 5 good chairs, padded, adjustable with no arms for Selectmen’s meetings. Also need to purchase an Assessor’s desk for $330. We will have a total of 3 new desks in the Town Hall once all meetings have been moved. We will also encumber $10,000 from Legal Expense for Old Mill lawyer fees, Town Bookkeeper, potential Peters’ issue. (Hold in reserve) Approximately $73,000 will go into General Fund from Personal Admin. By July 2, 2008 Department Heads will submit a memo of recommended employees and amounts for bonuses. $4,000 from Agriculture will be encumbered for their newsletter. Re: Town Clerk/Tax Collector effective July 1, she is not an employee (elected) but she does have benefits. Should vacation/sick pay be accrued? She will get that money when she leaves. Need to get funds ($16,500) from some other General Fund for roof. Town Administrator will put out a notice requesting bids. The Board noted that all bids should be recorded. $23,000 will be encumbered for IT equipment. Video equipment $15,000 from 2006/07 will be encumbered again. Chairman Griswold would like to be more involved with Oyster River School business and he will meet monthly with Joanne Portalupe. Re: Wheelwright Pond swimming – The Board will do a site walk to see implications that might arise if permission is given. Re: Use of the old Police car – will use for Town business for 1 year. Diane will authorize and keep records to see if it is saving money. Re: Durham Well – not an issue, has already been taken care of. Re: Cell Phone policy – Will consult with the new IT person and come up with a policy to submit to the Board. Re: Glen Reiche– Need to conduct a site walk Lee Hill Mobile Homes prior to July 14th meeting. Critical - Need to get a date for the Step Program. 4. Correspondence: Town Administrator,
Diane Guimond said that she had received an application for NHDES. The Board
suggested she have the applicant come in. 5. There being no further business, meeting was
adjourned at 7:40 PM Minutes
recorded by: ______________________________ Kathy
Hendry, Town Secretary Minutes
accepted by: __________________________________ W. James
Griswold, Chairman _________________________________ Frank W.
Reinhold, Jr., ________________________________ John LaCourse |